We all know that good communication in the workplace and among family and friends can be difficult at times. By utilizing some tips for better communication, we can assure that we are heard and understood.
Problems occur when we are in a hurry to tell someone something and, in haste, we leave out an important word or words.
Following these top tips for better communication will help alleviate confusion, misunderstanding and stress in ways that will improve communication with others.
The majority of the time this is because not everyone hears or interprets information in the same manner. The exact word repeated to 10 different individuals would not return the exact same definition. I note several tips for better communication:
Talk Face to Face For Better Communication
This is really a “no-brainer.” Talking face-to-face is upfront and personal. You see the other person’s facial expressions and body language. You can easily hear the other person speaking because of their close proximity.
Reading lips is another way to communicate. Most of us utilize both methods to understand and comprehend what the other person is saying. On the chance that we do not hear every word, we can use lip reading to fill in the blanks.
If you think about it, this method of communication is something we start learning from the time we begin to recognize our parents faces. Some of us read lips better than others, but all of us can read lips to some extent.
Listen to What is Said When Communicating
This is also a “no-brainer.” In today’s society, everyone is multitasking. This has its pros and cons. When we multitask, we are actually interrupting our self to work on something else. This becomes distracting if you have too many things going on at the same time.
This is called multitasking and we all do this to some extent every day. Our attention span is stressed to the limit and we cut corners to get things done. Communication is a major factor in every aspect of our lives and we need to pay attention when someone has something they would like to say to us.
We want people to hear us and have the opportunity to speak. We do not have to agree with everything we hear, but we should show others respect and listen to what they have to say. To receive respect you have to give respect. You should hear a person out even if you do not believe what they are telling you.
Repeat what you say if you are not sure that someone heard you. If they do not understood what you said, ask them to explain it with further elaboration. Better communication is crucial in all types of relationships.
Try Resolving Problems
Resolving problems in the privacy of your home or in the workplace is very difficult especially if one person is working against the majority. It is inevitable that we will face problems in our lives at work, at home, or with family members. This is human nature because we are all different people and have different opinions. However, there are ways in which we can go about resolving these problems.
The result is not going to please everyone, but with compromise everyone gets an advantage in the end. This takes talking things out either individually or in a group, depending on the situation. It is imperative that you listen to everyone’s views involved in any conflict.
Furthermore, assisting in the resolution of a conflict brings some satisfaction. This brings unity to the conflict and among the individuals involved. When everyone feels they had a part in resolving a conflict then we have achieved our goal.
This one can be tricky. We have all experienced criticism in our lives. If not, I would certainly like to meet you. Do you feel bad when criticized? Do you feel beat down and shamed? This is not the way to express dissatisfaction with someone or with something they may have done.
I think about it this way – the word “constructive” means the act of building. Then I would say, “criticize by building that person up and not down.” Give them some direction and initiative to try again. Of course, let them know what went wrong and explain to them how they can avoid this in the future.
Also, it is important to understand their reasoning for why things happened the way they did. This will give you an idea of how to address the problem and make the changes necessary for the future. Discussing things out with respect could reveal improper instruction by someone else, which creates the need to have a discussion with that person.
Getting to the root of the problem is how we begin to make changes. Help the person find the right answer to the problem, and making sure they completely understand what you expect, will prevent this from happening in the future.